The online guide contains your published instructions. A QR code points to that guide, while a PDF keeps a fixed copy. Knowing the difference helps you decide what to replace after an update.
A saved draft is not a published change
Saving protects your work in the editor. Publishing creates the version that a guest can load. Until you publish, the previous guest version stays in place. This separation is useful when you are halfway through an edit or waiting to confirm a detail.
Publishing replaces the guest guide with a complete version of the reviewed draft. Guests see it when they open or refresh the page. A page already open does not update automatically.
A guide QR code contains a link
The guide QR code opens the share link. Publishing an update keeps an active link working, so the printed card still points to the guide. It does not connect a device to Wi-Fi.
- Republish ordinary guide edits without replacing the guide QR card.
- Replace the card if you rotate the share link or change the domain.
- After revoking a link, do not assume the old code will open a new link. It is intentionally not redirected.
A link can be forwarded
Anyone with the guide link can read or forward it without proving they have a booking. Check what you share and send entry arrangements through your private booking channel. Replacing or revoking the link stops new requests through it, but cannot recall saved files or erase a page already open.
A PDF captures one published version
A PDF records its published version and export date. After an update, create a new file and replace printed or saved copies you control. Export options exclude the address, Wi-Fi password, associated arrival and Wi-Fi text, and the contact section by default. Check other sections for private details too.
Use a short update routine
- Edit and save your draft.
- Review the phone preview and confirm the facts.
- Publish the new version.
- Open the guest link in a fresh page.
- If needed, export a new PDF and replace the old printed copy.
- Scan any new QR card before placing it in the property.
This routine keeps the online source current while making the limits of downloaded material clear. It also helps you notice a changed phone number, a replaced router or an instruction that no longer matches the house.
Digital welcome book, PDF or printed binder?
- Online guide: useful for instructions you maintain over time. Guests see the current published version when they open or refresh the link, with an internet connection.
- PDF or printed binder: useful as a dated reference inside the property. It stays available without loading the online guide, but you must replace it when instructions change.
- QR card: a convenient way to open the online guide. It stores a link rather than the guide itself, so it is not an offline copy or a Wi-Fi connection code.
Where should I put the welcome book QR card?
Choose somewhere a guest can find it without searching drawers, such as beside a short welcome note. Label it with the property name and what the link opens. Keep it away from private documents and do not place an unlisted guide link in a public listing or street-facing sign unless you intend to share its contents with everyone who sees it. Test the printed card in its final position.