A quiet countryside stay
Cottage welcome book template
A cottage guide with parking directions, house instructions and a short check-out list to adapt for your own rental.
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Vacation rental welcome book templates.
Choose a cottage, city apartment or coastal cabin template for your Airbnb or other vacation rental. Preview the sample, then edit a free browser draft. An annual plan is required to publish or export a PDF.
A guest guide for a city apartment
Apartment welcome book template
An apartment guide with entrance directions, shared-hallway reminders and house instructions for a city stay.
View template
A simple stay by the water
Cabin welcome book template
A coastal cabin guide with parking notes, space for beach gear and a short departure checklist.
View templateThese templates contain fictional property details and generated photos. Check every instruction before using it. Send door and lockbox codes through your private booking or arrival messages.
Check the details as you customize.
Use these articles to write arrival directions, house notes and a short check-out list.
What belongs in a welcome book?
Work through the details guests need, from finding the property to checking out.
Use the welcome book checklistMake arrival easy to follow
Adapt a step-by-step structure for directions, parking and finding the right entrance.
Read the arrival instructions templateKeep check-out clear and reasonable
Write a short list that reflects the arrangements guests already know.
Prepare a check-out checklistA welcome book outline to adapt
These editable templates provide a structure for a guest guide, rather than a finished set of instructions for your rental. You can also use this outline when preparing an Airbnb house manual or holiday let information folder. Keep only the sections that apply, and replace all fictional details.
- Welcome: a short greeting, the property name and where guests should go for help.
- Arrival and parking: the confirmed arrival time, permitted parking and route to the entrance. Send private entry arrangements separately.
- Wi-Fi: the checked guest network name and password, with clear labels.
- Around the home: short instructions for the actual appliances, controls and waste arrangements.
- House rules: the expectations already communicated for the booking, with specific times and locations.
- Local recommendations: a few places you know, with a reason to visit and links to current information.
- Check-out: the departure time and a short list of the requests that apply to your stay.
- Contact: the host contact method you intend guests to use. Review it before making a guide or PDF available.
What is free, and what can I download?
You can customize and preview a browser draft for free without signing in. Its downloadable JSON text backup restores an editor draft; it is not a printable PDF or a Word or Canva template. To publish a guest link or export an A4 or Letter PDF, create an account guide and choose an annual plan. Browser drafts do not automatically transfer into an account.
Start with the notes you already have.
Choose a template or a blank draft, then add the details that matter at your property.
Create your guide